Time Card Calculator
Instantly calculate weekly hours, overtime, and pay. No login required. Auto-saves to your device.
How to Use This Time Card Calculator
Accurately tracking employee hours is critical for both freelancers and small business owners. Our free Time Card Calculator simplifies this process by automatically computing daily hours, breaks, and total weekly pay. Here is the step-by-step guide to using this tool effectively:
- Enter Start and End Times: Input the time ("8:00 AM") you arrived and the time you left ("5:00 PM") for each day of the week. The calculator supports both standard 12-hour (AM/PM) and 24-hour military time formats.
- Deduct Break Times: Enter the total duration of your unpaid breaks in minutes (e.g., "30" for a lunch break). This will automatically be subtracted from your daily total.
- Set Overtime Options: If you are in a state with specific labor laws like California, choose California in the Region selector. This ensures your overtime (1.5x) and double-time (2.0x) hours are calculated according to daily thresholds (8 hours/day) rather than just weekly totals.
- Download Your Timesheet: Once verified, click the "Download PDF" button to generate a clean, printable PDF report. This document includes a summary of Regular Hours, Overtime, and Total Pay, ready to be signed and submitted for payroll.
How to Convert Minutes to Decimals for Payroll
Modern payroll systems (like ADP, Gusto, or QuickBooks) often require hours to be entered as decimals rather than minutes. Looking to calculate your paycheck? Try our free Hourly Wage Calculator.
For example, working "8 hours and 30 minutes" must be entered as 8.5 hours.
Our calculator handles this conversion for you automatically in the "Total Hours" summary. However, if you are calculating manually, use the simple formula: Minutes ÷ 60 = Decimal.
Example: 15 minutes is 15 / 60 = 0.25. Therefore, 4 hours and 15 minutes becomes
4.25 hours.
Quick Conversion Chart
Frequently Asked Questions
How is Overtime Calculated?
According to standard US Federal law (FLSA), overtime applies to any hours worked beyond 40 hours in a single 7-day workweek. These hours are paid at 1.5x your regular hourly rate.
Is my data secure?
Yes. We take privacy seriously. This calculator runs entirely in your browser using "Local Storage" technology. Your work hours, pay rates, and personal data are never sent to our servers.
Can I print this for my employer?
Absolutely. The "Download PDF" feature generates a professional, high-resolution timesheet formatted specifically for printing or emailing to your HR department.
Does this work on mobile?
Yes, the Time Card Calculator is fully responsive and designed to work seamlessly on iPhones, iPads, and Android devices.
State Overtime Rules
Understanding Labor Laws
Federal Standards (FLSA): The Fair Labor Standards Act establishes the 40-hour workweek as the standard for non-exempt employees in the United States. Employers are required to pay at least 1.5 times the regular rate of pay for all hours worked over 40 in a workweek.
Daily Overtime States: Some states, such as Alaska, California, and Nevada, have daily overtime laws. For example, in California, you earn overtime (1.5x) after working 8 hours in a single day, regardless of your weekly total. Double time (2.0x) applies after 12 hours in a single day.
Disclaimer: This tool is for informational purposes only and does not constitute legal or payroll advice. Please verify all calculations with a certified accountant or HR professional in your jurisdiction.